Responsible for monitoring and processing payable invoices and other payment requests using ERP Accounts Payable system (SAP experience is preferred) and Coupa procurement system.
Core Responsibilities
• Process invoices in compliance with department and company policies and procedures
• Perform and monitor daily financial transactions, including verifying, classifying, and recording accounts payable data
• Verify and investigate discrepancies, by reconciling assigned vendor statements to open payables balances
• Facilitate payment of invoices due by sending bill reminders and contacting suppliers
• Assist with determining if payments are 1099 able
• Understand company codes, expense accounts, cost centers, profit centers and internal orders
• Understand compliance issues around accounts payable processes (W-9, sales tax, 1099able etc.)
• Invoice Administration
• Receive payment requests and invoices and ensure that these are approved as per financial policies and procedures
• Review all invoices for accuracy and verify invoices against proof of goods/ services supplied and posted to correct accounts and cost centers
• Identify errors in invoices and follow up with user departments for coordination with vendors to resolve invoice discrepancies
• Ensure invoices relating to contractual payments are as per the agreed terms and conditions
• Enter & match invoices against purchase orders as applicable
• Payables Reconciliation
• Provide periodic review and reconciliation of the general ledger accounts for all payables entries and resolve discrepancies
• Prepare and record all unrecorded liabilities at the end of the year to ensure that all payables are reconciled
• Complete special projects as assigned and provide electronic back up in department where required.
Skills Qualifications
Knowledge of basic accounting principles
Knowledge of AP and General Ledger principles
SAP AP and/or Coupa experience is desirable
Accuracy and detail orientation
Organizational and coordination skills to support multi-tasking
Strong oral and written communication skills
Basic analytical and problem-solving skills
Education
Associates Degree in Business or Accounting, or equivalent in experience
2+ years’ experience in the Finance and Accounting functions, with not less than 2 years in a position of similar responsibility